What is an Album?
An Album in TNG is a grouping of Media. An Album can include any number of Media, and any particular Media item can belong to multiple Albums. Like individual Media, Albums can be linked to People, Families, Sources, Repositories or Places.
The Albums function is accessed directly from the TNG Admin pages.
Locate existing media by searching for all or part of the Album Name, Description or Keywords. Searching with no value in the search box will find all albums in your database.
Your search criteria for this page will be remembered until you click the Reset button, which restores all default values and searches again.
The Action buttons next to each Album allow you to edit, delete or preview that Album.
Adding New Albums
An Album in TNG is a grouping of media. An Album can include any number of media, and any particular media item can belong to multiple albums. Like individual media, Albums can be linked to people, families, sources, repositories or places.
To add a new Album, click on the Add New tab, then fill out the form. Some information, including the media to include and links to people, families and other entities, can be added after saving the record. Take note of the following:
The name of your album.
A short description of the album or the items contained in it.
Any number of keywords outside the Album Name or Description that can be used to locate this album when searching.
Required fields: Album Name is the only required field, but it is in your best interest to fill in the other fields as well.
Editing Existing Albums
To make changes to an existing Album, use the Search tab to locate the Album, then click on the Edit icon next to that Album. Take note of the following items that are not on the "Add New Album" page:
NOTE: All changes relating to Album Media and Album Links are saved immediately and do not require you to click the "Save" button at the bottom of the screen. Changes in the "Album Information" section do require you to click "Save".
To delete an Album, use the Search tab to locate the Album, then click on the Delete icon next to that Album. The row will change color and then vanish as the item is deleted.
By default, Albums linked to a Person, Family, Source, Repository or Place are sorted by the order in which they were linked to that entity. To change that order, you must indicate a new order on the Album/Sort tab.
Tree, Link Type, Collection:
Select the Tree associated with the entity for which you would like to sort Albums. Next, select a Link Type (Person, Family, Source, Repository or Place) and the Collection you would like to sort.
Enter the ID number or name (Places only) of the entity. If you don't know the ID number or exact place name, click the magnifying glass icon to search for it. When you find the desired entity, click on the "Select" link next to that entity. The pop-up will close and the selected ID will appear in the ID field.
After selecting or entering an ID, click on the "Continue" button to display all Albums for the selected entity and Collection in their current order. To reorder the Albums, click on the "Drag" area for any item and hold the mouse button down while moving the mouse pointer to the desired location within the list. When the item has reached the selected point, release the mouse button ("drag and drop"). Changes are automatically saved at that point.