Family Group Worksheet
|The Family Group Worksheet is a stand-alone add-on for TNG and is compatible with all recent versions. It consolidates all previous versions of the Family Group Worksheet add-on into a single package.||
The Family Group Worksheet provides a form for visitors to enter genealogical information and upload it to the website for inclusion in the family tree. Submitted worksheets are stored in the database. Upon submission an email is sent to the administrator providing a link for reviewing and processing it.
The latest version is highly compact. It degrades well and and can be used with small or handheld devices. It comes with generic styling, but can be easily customized with the included setup script. It is compatible with all TNG versions back to version 8.1.3.
LDS information can be included using the setup screen.
|Family Group Worksheet|
|Summary||Form for registered users to upload their related family groups.|
|Download stats||View Stats|
|Mod Support||Support for Family Group Worksheet|
|Contact Developer||Rick Bisbee|
|Min TNG V||8.1.3|
|Max TNG V||10.1.2|
*green: compatible red: not compatible white: not tested
Above were tested with PHP 5.3.9 and 5.4.43 using MySQL 5.5.44. TNGv8.1.2 is probably compatible if it is an operational website with working email capability.
Languages: Dutch, English, French, German and Spanish.
|10.1.1.24||12 Sep 2015||
|10.1.1.23||9 Sep 2015||
|10.1.1.22||6 Sep 2015|| Initial release for this version of a compact Family Group Worksheet.
The following shows how the form will appear with no language or styling customizations. It is perfectly usable out of the box.
The zipped download package contains a single folder -- 'fgw'. Traditionally it has been placed in the TNG extensions folder, but works just as well in the TNG root directory or elsewhere.
If you have a previous version installed as a mod please use TNG Mod Manager to remove it.
A previous version installed as an add-on can be left in place if you want. You can install this one in a different location for comparison, as each will work independently of the other. This add-on uses the same forms table created by previous versions.
Removing the fgw folder uninstalls it from your system. Before removing it, you can use the setup page to remove (drop) the worksheets table. Do not remove the table if you are simply upgrading FGW.
After placing the fgw folder on your site, navigate to ... fgw/setup.php, create the data table if this is your first installation, then set and save your preferences. To display a blank worksheet, navigate* to the fgw folder using just the fgw folder name or fgw/index.php.
The term 'Navigate' just means to type the complete path (URL) to the folder or file into the browser's address bar and hitting Enter. For example,
www.example.com/extensions/fgw *replace "example.com" with your own domain name
Of course, you will have to provide a link for visitors to access a worksheet, either on your home page or in one of your drop down menus.
Linking to the Worksheet
There are many locations on a TNG website where a link to the Family Group Worksheet may be placed. Because of the variety and modifications to TNG sites, it cannot be automated, but you can do it yourself. Refer to Add Links to TNG if you are not sure how to do it.
Setting Functional and Styling Preferences
The setup page is where you specify the worksheet's behavior and colors. To get there use your browser to navigate to the fgw folder and the setup.php script. For example, if your website were named myfamily.com, your TNG root is in a folder named genealogy, and you've put fgw in the TNG extensions folder you would type the following into your browser's address bar and hit Enter:
This is what you should see in your browser:
You can experiment by changing the colors in each category and see which elements on the form are affected. Blue, yellow, red and green work well. If you get completely off track, hit the "Restore Defaults" button at the bottom of the setup page to start over again. A fast way to do your testing is to edit user_config.php directly and look at the resulting form.
Colors are expressed either as predefined HTML colors -- red, blue, green -- or as CSS entities such as #990000 (shade of red). If you are not familiar with them, spend a few minutes with Google and research them.
Border styles are in standard CSS format: 1px solid red. To not show a border, set the 1 to 0, meaning that it will have no pixel width and therefore will not be visible.
|Option||Type||What it does|
|Worksheet table||Text||This is the name you chose when you created a database table to store your worksheets. If you haven't yet created a table, it is the name that will be used.|
|Allow editors to manage worksheets||Checkbox||Normally only the admin has access to manage submitted worksheets. Checking this box allows anyone with editing privilege to manage them.|
|Display form only to logged in users||Checkbox||Checking this restricts access to logged in users. Unchecking it will make it available to all members of the general public, including spammers, to fill them out and submit them.|
|Always hide LDS events||Checkbox||If checked, LDS events will not be shown on the worksheet.|
|Trees||Text||Only trees listed will be allowed; if none are listed, all trees are permitted.|
|Bold data and labels||Checkbox||Checking this will make labels and data bold to better distinguish them against certain backgrounds.|
|Form heading color||Text||If a color is given it will override the template's page title color.|
|Form subheading color||Text||Choose the color for subheadings (e.g., Husband) on the form. If empty the template's default color is used.|
|Form background color||Text||Enter a color to change the worksheet's background color.|
|Form background image||Text||If you prefer, you can use an image as background.|
|Form border style||Text||Set/Change the style of the form's border. For example,1px dotted blue|
|Form label color||Text||Change the color of the Form's label text|
|Form text color||Text||Change the style of informational text on the form|
|Husband background color||Text||Add contrasting color background for the husband|
|Husband background image||Text||Use background image for the husband's section|
|Wife background color||Text||Add contrasting color background for the wife|
|Wife background image||Text||Use background image for the wife's section|
|Cell heading text color||Text||Color of the text in the field name label above formatted input field cells.|
|Cell heading background color||Text||Background for the field name label above each input field cell.|
|Cell border style||Text||Sets the style of the border around each formatted input cell|
|Input field background color||Text||Sets the background color of all text input fields|
|Input field text color||Text||Sets the text color for all text input|
|Notify message color||Text||Sets text color for notifications|
|Error message color||Text||Sets text color for error messages|
|Maximum user log lines||Text||Limits the size of the user log file|
|Alternate site email address||Text||Sets custom "From" email address for worksheet notifications to user|
|Alternate site/admin name||Text||Sets custom "From" name for worksheet notifications to user|
Worksheet Management Panel
The administrator only needs the worksheet ID number (not the random key) to access it. The URL is fgw/fgw.php?id=6 to retrieve worksheet number 6. If you enter fgw/fgw.php?id=index, a page listing all the worksheets will be displayed, each accessible via a clickable link. The URL for the list can be turned into a browser bookmark or, better yet, a link on one of your TNG drop down menus that is only visible if logged in as an administrator.
Anytime the site administrator views a submitted worksheet, it will have a worksheet management panel at the top showing the worksheet number and status: whether its data has been merge into the website and/or if it has been closed. A worksheet does not need to be closed, but if it is, the submitter will no longer have access to it even with the proper key.
The administrator or any editor, if that option is set, can change the status by checking the appropriate boxes and clicking the Update button below it. Family or husband and wife ID's are filled in from the submitted form. If persons or a family ID are not entered, the administrator can provide them after creating new TNG records. The advantage of coming back and saving them here is that worksheets can be searched by those ID numbers where it says "Get different worksheet."
You may search by worksheet id number, familyID or personID. The ID numbers must be correctly prefixed so the system will know what you are looking for; worksheet numbers do not have a prefix. If you hit the Find ID button without anything in the ID field, you will be taken to the list of worksheets to select one.
The final set of inputs are for navigating from worksheet to worksheet. This may be helpful if you are reviewing a series of sheets submitted together. The Navigation Filter can be set to limit the pool. For instance, if "pending" is selected, only a worksheet that has neither been merged nor closed will be returned when Next or Prev is pushed.
Invite Family Participation
You can invite someone to submit their family information using the Family Group Worksheet.
- First, start with a new worksheet and pre-fill information you already have. Add something (anything) to the Notes area and submit it to yourself.
- When the form comes back with the admin panel at the top, remove the material you added to the Notes (if you want) and save it again.
- Go to your email inbox, open the submittal message and copy the link with the access key to the clipboard.
- Compose an email to your family member requesting them to add their information and paste the access link into it.
- Send the email and wait for the invited member to click on the link, add information and submit it. Those using a link containing the access key do not have to be registered on your website to access the worksheet and submit it.
URL and Links
There are a number of URL you will need to access your Family Group Worksheet and supporting scripts. Construction of a URL depends on the location of the target within your website, and TNG installations can vary considerably. For purposes of illustration we will assume a TNG installation in the document root (public_html) of your site. In other words, your document root and TNG root are in the same location. Your main TNG installation is reached with a URL similar to this:
That brings up your home page because when a filename is not provided, index.php will be assumed.
Your What's New page is reached like this:
Lets assume you have installed the fgw folder in your TNG root. Therefore, the URL everyone will require to reach it can be any one of the following:
1. http://www.example.com/fgw 2. http://www.example.com/fgw/index.php 3. http://www.example.com/fgw/fgw.php
The main program script is fgw.php. Referring to the above:
- works because it invokes index.php which redirects to fgw.php
- works because index.php redirects to fgw.php
- works because fgw.php is the main Family Group Worksheet program script.
Turning A URL Into A Link
A URL works in your browser's address bar. But, to provide links on your home page or in a menu you will first need to create them. Fortunately it is very simple. The HTML code pattern is:
<a> is a link tag that contains the URL to the target and text for the normally underlined link. Clicking on it takes the visitor to the target page.
So the link for your Family Group Worksheet might look like this:
<a href="http://www.example.com/fgw/fgw.php">Submit Family</a>
It would result in a link that looks like this: Submit Family
Following are examples of links you may require to fully use Family Group Worksheets:
<a href="http://www.example.com/fgw">Worksheet<a> <a href="http://www.example.com/fgw/setup.php>FGW Setup</a> <a href="http://www.example.com/fgw.php?id=index">List of Worksheets</a>
The last two would only be available to the site administrator. You could actually store the URL in your browser's bookmarks, since nobody but you will be using them.
Because of the amount of translated text and for ease of maintenance, Family Group Worksheet uses its own separate language files in Dutch, English, French, German and Spanish.
Family Group Worksheet languages are all located in the fgw folder and do not need to be copied to the TNG languages folders. Many of them were translated, at least in part, using Google Translate by a person who does not necessarily understand them. Any improvement would be much appreciated. Send me your text files and I will incorporate them.
At the moment the only help files we have are in English. If help is not found in other languages, Family Group Worksheet defaults to an English version. As with the language files, your contribution of a help file in another supported languages will be appreciated and incorporated.
Family Group Worksheet was written by William Bisbee, Oct 2011 with invaluable contributions from:
Roger Mitchell, http://mfo.me.uk (Mitchell Family Online);
Douglas Couch, http://www.adkinshorton.net (Adkins - Horton Genealogy)
Graham Chamberlain, Chamberlain and Eidenbenz Genealogy -- provisional French, German and Spanish translations
Joop Giesendanner, http://www.oudheidkamer.info/genealogie/ (Oudheidkamer Oostzaan) -- Dutch translations
Bryan S. Larson, Our Family Histories -- addition of LDS fields
and the members of tngusers2
There is no warranty. Use the script at your own risk. It has been tested in all the TNG template styles without any particular problems.
TNG Sites using this mod
If you download and install this mod, please add your TNG site to the table below so we will know if it is worth maintaining.
|Bisbee Family Connection||Rick Bisbee||Mod Developer||v10.1.2||V10.1.1.22||English|
|Brady Family Tree in Western Australia||Darryl Brady||Public site||10.1.1||10.1.1.23||EN, DE|
|Hooley Family Links||Rick Hooley||Public Site||v10.1.2||v10.1.1.23||EN|
|Wortelboer Genealogy||Bernard Wortelboer||Public Site||v10.1.2||v10.1.1.23||NL, EN|
|Ewbank, Smith & Hall Family||Ron Hall||Public Site||v10.1.2||v10.1.1.24||EN|
|Mitchell Families Online||Roger Mitchell||As usual from Rick, a very professional and useful add-on!||v10.1.2||v10.1.1.24||EN, SP, NL, D, SW|