User Roles
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Note that illustrations for all the roles were not added to this article when it was created for TNG V8. |
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TNG V8 Roles
TNG V8 introduces the following User Roles which can be selected when you add a new user.
- A Right is something a user may do when they are logged in.
- A Role is a predefined set of rights, so the list of selected rights (on the right side of the page) will change if you select a different role (the "Allow" rights at the bottom of the column are not affected by a role selection).
You may define your own set of rights for a user by selecting "Custom" as the Role. Some roles imply that the user will be assigned to a tree, while others imply that the user will not be assigned to any tree. The role you select may therefore cause the assigned tree field to become deselected.
See Table of Contents on the right for Roles possible in TNG V8.
Notes on role/rights behavior:
- when you initially enter the Add User screen, Guest is selected but none of the rights are selected, so you must select the appropriate role to get rights assigned.
- if you have selected a role and then select rights that match another role, the role will be changed to Custom as an indication that you have customized the TNG role/rights assignment. To avoid confusion in the future, it might be best to select the role that matches the right assignments before customizing.
Guest
Guest is a user who has
and thus Guest has no access to the Admin area |
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Submitter
Submitter is a user who has
and thus Submitter also has no access to the Admin area |
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Contributor
Contributor is a user who can add information to your web site. A Contributor has the following rights:
and thus has access to the Admin or Registered Users area of TNG |
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Media Contributor
Media Contributor is a user who can only add media to your web site. A Media Contributor has the following rights:
and thus has access to the Admin or Registered Users area of TNG |
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Editor
Editor is a user who can edit and delete.
| TNG version: | ≥ 12.0.0 |
Note: Under Access Limits, the User must be restricted to a Tree or a Tree and branch otherwise the user will have full Administrator access because TNG v12 added Apply the above rights to all trees and branches.
Media Editor
Media Editor is a user who can edit and delete media only
Custom
Custom is a user who has a set of tailored rights.
Administrator
Administrator is a user who has all rights.
Access Limits
Access Limits allow you to limit the rights of the users to a specific Tree or Branch within a Tree.
Allowed Privileges
TNG also has privileges that can be allowed for all roles:
- Allow to view information for living individuals. See Setup - Privacy for information on controlling access to living individuals
- Allow to download GEDCOMs. See Setup - Tree for information on prevent anonymous GEDCOM downloads. The Allow to download GEDCOM privilege assigned to a user overrides the Tree option that prevents download.
- Allow to view LDS information
| TNG version: | ≥ 9.0 |
Added in TNG V9
- Allow to view information for private individuals. See Setup - Privacy for information on controlling access to individuals marked private.
- Allow to download PDFs
- Allow to edit user profile
| TNG version: | ≥ 13.1.0 |
Added in TNG V13.1
- Allow to view private notes. Controls who can view private notes, that is those with the secret flag is now controlled separately from the Allow to view private information privilege
TNG Upgrade Role Assignment
The TNG V8 upgrade database script (upgrade_dbxx-800) will assign the roles on existing user records.
