Import Data

Import Data

The following is a potential Import Data Procedure. Not all steps may apply to your situation.

Create gedcom on your desktop program

Coordinate With Desktop Applications

Do not export Confidential Data

Save as UTF8 or ANSI encoding depending on your database and your desktop software (if your desktop only supports ANSI, you should leave your database as ANSI or latin1_swedish_ci or an equivalent that can handle foreign accents)

FTP your gedcom to your hosting site

FTP your ged file

If your gedcom is an extremely small file, you might be able to use the Import from your Computer option, but the recommended approach is to transfer the gedcom file to your hosting site.

Set Maintenance Mode On

Maintenance Mode#Setting_Maintenance_Mode_On

Backup your database

Backup All Selected

You should backup your database before doing an Import Data with replace all option.

• Click the Select All button
• Select Backup from the With Selected pull down list
• Click the Go button.

This is especially true when you just upgraded to a new version or release of TNG.

Backup your Living Flags

Backup Living

• Select the Backup Living option in Admin Header Mod to Backup_/_Restore_Living_Flag
• If the counts of Living flags in the database is different from that in the last backup in the launched window, you should create a new backup before doing an import.

Import Data

Import Custom Event Types

The first time you Import Data, you should

• Check the box in front of Import Custom Event Types only (no data is added, replaced or appended)
• Import Data with Replace All option

In TNG 7.0, you can now set the Default Replace Option: in the Import Settings.

You may also want to set the following in Setup >> Configuration >> Import Settings

• Prefix for private notes: ~ (tilde is used in PAF)
• If no birth date, assume: Deceased and then manually set the Living flags or import Living flags from Legacy and other desktop software (in TNG 7.0)

Secondary Processes

Import Data Secondary Processes

Track Lines

You should Track Lines after the Data Import completes.

Sort Children

Sort Children is an optional secondary process and need not be performed if children are in the correct order from your desktop gedcom.

Sort Spouses

Sort Spouses is an optional secondary process and need not be performed if spouses are in the correct order from desktop gedcom.

Relabel Branches

If you have assigned Branch labels, you must Relabel Branches after a Data Import. Note that if new people were added to an existing branch, they will not be labeled by the Relabel Branches process but will need to be labeled manually.

Restore Living Flags

Backup Living

Select the Backup Living option in Admin Header Mod to Backup_/_Restore_Living_Flag

Restore Living

Click the Restore Living Flags link in the launched window to then restore the Living Flags.

Uncheck Deceased person

Note that if new death dates were imported you may be able to uncheck the box from the list of persons with changes before you click the Restore Checked to Living button, or you will need to manually remove the Living flag later

Double check import

You should double check your imported data, media links, etc., before turning off the Maintenance Mode.

Turn off Maintenance Mode

Maintenance Mode#Setting_Maintenance_Mode_Off

Create Gendex

Gendex - Creating

Post Gendex

Gendex - Posting

Import Gendex to TNG Network

Gendex - TNG Network (Importing)